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7 pro tips to run effective virtual one-on-one meetings

Obbaatt AngadiaJan 12, 2023

Running virtual one-on-one meetings can be a great way to get the job done. However, if you don't run them effectively, they can be a waste of time and resources.

In this post, we're going to give you seven tips on how to run effective virtual one-on-one meetings. From setting up a meeting schedule to preparing for the meeting, these tips will help you make the most of your virtual meetings.


Virtual meetings are a great way to save time and money while still being able to hold a meeting. They can also be a great way to break the ice and get to know one another better.

There are a few things to keep in mind when running a virtual meeting.

  • Make sure you have all the necessary materials ready. This means having an agenda and any other materials that will help you run the meeting.

  • Make sure everyone is on the same page. Make sure everyone knows the meeting agenda and any other specific details.

  • Make sure the meeting is interactive. This means that everyone should be asking questions and participating.

  • Keep the meeting short and sweet. Don't spend too much time on one topic and don't spend too much time on one meeting.

Setting the stage

Setting the stage is important in any meeting. It lets your participants know what to expect and makes them more likely to participate.

A woman on a video conferenceWhen arranging a meeting, it's also important to think about what you want to achieve. Do you want to resolve a dispute? Get feedback? Create a proposal? These are all important questions to ask yourself before setting a meeting date and time.

Prepping for the meeting

Before you even think about holding a virtual one-on-one meeting, be sure to have everything ready. You'll need to have the meeting agenda, any materials you'll be using during the meeting (slides, PowerPoints, etc.), and the time and date of the meeting.

You should also have a reminder sent to all participants at least a few hours before the meeting so they're not wondering what to do.

If you're using a videoconference service, make sure you have all the equipment needed to connect and view the meeting.
And finally, be sure to have a cup of coffee! It's always good to be energized and focused when meeting with clients.

The meeting

In order to run an effective virtual one-on-one meeting, it's important to set up the meeting in the right way. This means setting up a meeting that is convenient for both parties and is also effective in terms of communication.

When setting up the meeting, make sure to be as specific as possible about the date, time, and location. This will help to minimize any potential misunderstandings.
Once the meeting has been set up, it's important to make sure that all communication is done through the meeting.

This means no phone calls, emails, or messages before or after the meeting. This will help to ensure that all communication is done in a timely manner and that both parties are on the same page.

Lastly, be sure to take notes during the meeting. This will help to improve the communication between the parties and also help to remember key points for future reference.

Follow up

It's important to follow up with your virtual one-on-one meetings. You should always send a follow-up email at the end of the meeting to make sure the meeting was successful and to recap what was discussed.

This can be done via email or even in a face-to-face meeting. It's also a good idea to schedule follow-up meetings so you can discuss what was learned and any changes or updates to the plan. This will help ensure that the project is on track and that everyone is on the same page.

If you don't follow up, it's likely that your customer will forget about the meeting and you'll lose the opportunity to build a relationship with them.

Closing thoughts

Running effective virtual one-on-one meetings can be a challenging task, but with the right tips and strategies, you can make the most of these meetings and generate the most productive outcomes.
One of the most important things to keep in mind when organizing a virtual meeting is to create an agenda. This will help you plan the meeting and ensure that all of the participants have a clear understanding of what is expected.

Two people  on a virtual meetingAnother important factor to consider is setting up a meeting time that is convenient for all of the participants. Make sure that you allow enough time for everyone to attend and for the meeting to run smoothly.

Once the meeting is underway, be sure to be vocal and participative. This will help to ensure that all of the participants feel comfortable and that the meeting is productive.  Finally, be sure to thank everyone for participating and make sure to follow up afterwards to ensure that the meeting was a success.

Virtual one-on-one meetings can be a great way to get important tasks completed quickly and efficiently. In this blog post, we listed seven tips to help make your virtual one-on-one meetings as effective as possible.

One great Virtual one-on-one meeting software to use is Cubo, with this, you are able to set, schedule, and invite all attendees to join the meeting from anywhere. Signup and try Cubo!

By following these tips, you will be able to keep your meetings on track and ensure that they are productive and beneficial for both you and your co-worker. Thanks for reading and we hope that these tips help you run successful virtual one-on-one meetings in the future!