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10 Ways Online Collaboration Tools Can Increase Productivity in Your Business

Cubo writersOct 11, 2022

Are you tired of never hearing back from your team members? Does it feel like it takes forever to get your employees on the same page? Are you looking for ways to increase productivity in your business? Collaboration tools can help you make the most of your time and resources, ensuring that all stakeholders in your business are working together towards one common goal. ‍

Here are 10 ways online collaboration tools can help you increase productivity in your business

Online collaborationCommunication

Communication is key to a successful team. In order to have the most productive team, you need your team members to work together and communicate effectively. There are many online collaboration tools that can help increase productivity by making communication easier, more efficient, and more effective.

Project management

Project management tools can help you stay on top of your deadlines and make sure that everyone is up to date with what needs to be done. They also allow for collaboration, so that you don’t have to worry about doing it all yourself.

Maintaining a consistent calendar of events is a good way to keep track of tasks, meetings, and deadlines. It helps maintain transparency between your team members and allows them to see what’s on the horizon.  Online calendars like CUBO can allow team members to share information, which means less back-and-forth communication via email or text message. Once something has been added by one person, it will automatically show up on the other people’s calendars as well.

Document storage

Document Storage Services like Box, Dropbox, and Google Drive are used to store documents and files so they can be accessed from anywhere. With these services, employees can edit and collaborate on a document in real-time, making it easy to incorporate feedback from the team.

Employees can also search for specific files when needed, which is especially helpful when trying to find an old contract or a budget from last year. These services also allow the use of templates that others have created so you don’t have to start from scratch every time you need something. In addition, many of these tools have mobile apps that allow access on the go. If your business has a team scattered across different locations or time zones then this could be invaluable.

Customer support

Customer support is a crucial aspect of any business, so it’s important to have good tools to use. There are many free or inexpensive tools that can help with customer service and the following are some of the most popular.

The most common form of customer service is email. All you need is an email address and the name of your company or product to get started. 

Resource sharing

Resource sharing is a huge area of productivity gain. Sharing resources with employees is an excellent way to help them do their jobs more efficiently and effectively. Having remote teams or employees working from home is possible thanks to the power of the internet, but what about teams who are co-located? There are many tools that allow you to easily share documents, calendars, and files with your team members.

Instant messaging

Instant messaging is a great way to communicate and collaborate with people. To make it more efficient, you can use tools like Cubo, which is free for teams of up to ten people. The chat app enables you to group conversations into channels and create custom notifications so that you only get alerted when messages come from the channel or person that you’re most interested in. You can also upload files, share screens, and use interactive messages.

Task manager

Task manager tools make it easy to track what needs to be done and when. Here are some ways that they can increase productivity: 

They help employees know what tasks they need to complete next, which makes them feel more engaged and less stressed. There is no need for employees to email each other back and forth about what needs to be done. They also reduce the number of questions about who is responsible for completing certain tasks. 

These tools are very helpful if you have multiple teams working on different aspects of a project. They allow you to see all their progress without having any overlap or interference from others working on the same task.

File sharing

File sharing is a vital function of collaboration. If you need to share files with someone, many of the tools we’ve mentioned can do that for you. You may also be able to collaborate on a single document by splitting it into sections and assigning tasks to different team members. You might even want to store your company’s information on a cloud-based service so it can be accessed anywhere there is an internet connection.

Web conferencing

Web conferencing can be a great way to increase productivity in your business by allowing you to have face-to-face meetings with clients, employees, and vendors without having to leave the office. Plus, web conferencing can save you time and money by eliminating the need for travel.

Woman in gray blazer having a video conferencingAnd, with the advances in technology, web conferencing is now more affordable and easier to use than ever before. There are a number of different web conferencing platforms available, so you can choose the one that best meets your needs. Some of the most popular web conferencing platforms include GoToMeeting, WebEx, and Skype for Business.

Database and CRM system

Database and CRM systems, also known as enterprise software, can be used to simplify the process of managing leads and contacts. If you are new to database management, one of the most important aspects is to keep your data up-to-date. You should invest time into designing a strategy for how your team will input data and what will happen if they don’t follow the procedures.

The best way to make sure this happens is by creating a good quality set of guidelines for employees to follow that includes an outline on how to handle mistakes or deviations from procedure. Implementing database management software may also require some training for employees who do not have prior experience with database management programs.