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Collaborative workspaces for a better employee experience

Future of work: Reimagining physical spaces to foster connection

Obbaatt AngadiaDec 27, 2022

In today's high-speed digital age, businesses are beginning to realize that digitization does more than just improve the customer and employee experience. It is also about unlocking organizational opportunities by increasing employee productivity and achieving organizational strategic goals.

The modern digital workplace is about enabling stakeholders, employees, and leaders to seamlessly collaborate and get work done in a borderless environment. Additionally, the need for talent portability and sustainability requires collaborative workspaces that support effective connection, information, and engagement.

Collaborative workspaces can be a great way to improve the employee experience by creating a more collaborative and interactive work environment.

Here are some benefits of collaborative workspaces in general.

Increased productivity

Collaborative workspaces allow employees to work together more easily, which can lead to increased productivity and better outcomes.

Improved communication

Collaborative workspaces encourage face-to-face communication, which can help employees build stronger relationships and improve team cohesion.

Social media social keyboard iconsEnhanced creativity

Collaborative workspaces can stimulate creativity by encouraging people to work together and share ideas.

Greater flexibility

Collaborative workspaces allow employees to work from different locations and at different times, which can be beneficial for those who need flexible work arrangements.

Better work-life balance

Collaborative workspaces can help employees achieve a better work-life balance by allowing them to work from home or other locations outside of the traditional office setting.

There are many different types of collaborative workspaces, including co-working spaces, open offices, and virtual offices. Each type has its own benefits and drawbacks, so it's important to choose the right one for your organization's needs.

Types of collaborative workspaces

Co-working spaces

Collaborative co-working spaces are shared office spaces where people from different companies and organizations can work together in a shared environment.

These spaces typically offer a variety of work areas, including private offices, shared desks, conference rooms, and other amenities such as coffee shops and lounges.

One of the main advantages of collaborative co-working spaces is the opportunity to work alongside people from a variety of different industries and backgrounds.  This can lead to the exchange of ideas and knowledge, and the potential for collaboration on projects.

Collaborative co-working spaces can also be a cost-effective option for companies and individuals who do not want to commit to a long-term lease for an office space.

There are also some potential disadvantages to consider when it comes to collaborative co-working spaces.

One potential disadvantage is the lack of privacy, as you may be sharing a space with people from other companies and organizations. Additionally, the cost of co-working spaces can vary, and in some cases, maybe more expensive than leasing a traditional office space.

Finally, the availability of work areas and amenities may be limited, depending on the size and demand for the co-working space. Overall, the decision to use a collaborative co-working space will depend on your individual needs and circumstances. If you are looking for a flexible and cost-effective workspace, and are open to the opportunity to collaborate with others, a collaborative co-working space may be a good fit for you.

Open spaces

Open spaces, also known as open plan or open office layouts, are a type of collaborative workspace that seeks to facilitate communication and collaboration among employees by removing physical barriers such as walls, dividers, and doors.

A woman in a black long sleeve shirt sitting on a chair workingIn an open space, employees typically work in an open area, often with desks or workstations arranged in clusters or pods.

There are several advantages to open spaces

  • Improved communication and collaboration: By removing physical barriers, open spaces encourage employees to interact and collaborate more easily. This can lead to a more cohesive and productive team.

  • Greater flexibility: Open spaces are more adaptable than traditional office spaces, which can make them easier to rearrange or reconfigure as needed.

  • Cost savings: Open spaces can be less expensive to design and maintain than traditional office spaces, as they require fewer materials and less square footage.

There are also some disadvantages to open spaces:

  • Lack of privacy: Because open spaces do not have walls or other physical barriers, employees may feel that they lack privacy or have difficulty concentrating.

  • Noise levels: Open spaces can be louder than traditional office spaces, which can be distracting for some employees.

  • Health concerns: Some studies have suggested that open spaces may be less healthy than traditional office spaces due to increased exposure to germs and increased stress levels.

Overall, the benefits, and drawbacks of open spaces depend on the needs and preferences of the individuals and organizations that use them. Some people and teams may thrive in open spaces, while others may prefer the privacy and quiet of traditional office space.

Virtual offices

Virtual offices and collaborative workspaces are alternative office environments that allow people to work remotely or independently while still having access to shared resources and facilities. These types of workspaces are often used by freelancers, remote workers, and small businesses that need a professional place to work but don't have the resources or need for a traditional office space.

Advantages of virtual offices:

  • Flexibility: Virtual offices and collaborative workspaces allow people to work from anywhere, at any time, and at their own pace. This can be particularly useful for those who need to balance work and personal commitments, or who prefer a more flexible working arrangement.

  • Cost savings: Renting a traditional office space can be expensive, especially for small businesses and startups. Virtual offices provide a more affordable alternative, as they often offer flexible lease terms and shared resources such as conference rooms, printers, and internet access.

  • Networking opportunities: Virtual offices often bring together people from different backgrounds and industries, providing opportunities for networking and collaboration.

  • Professional environment: Virtual offices offer a professional setting for working, which can be especially important for those who work from home or in other non-traditional environments.

Some potential disadvantages of virtual offices include:

  • Limited access to resources:

While virtual offices and collaborative workspaces often offer shared resources, they may not have the same level of resources and facilities as a traditional office space. For example, they may not have dedicated desks or private offices, and access to certain resources may be limited.

  • Lack of separation between work and home life:

Working from a virtual office or collaborative workspace can blur the lines between work and home life, which can be challenging for some people.

  • Limited sense of community:

Working remotely or in a collaborative workspace can be isolating for some people, as there may be a lack of face-to-face interaction and a sense of community compared to a traditional office environment.

  • Security concerns:

Working remotely or in a collaborative workspace may raise concerns about data security, as personal devices and public Wi-Fi networks may not always be secure. It is important to take steps to protect sensitive data when working in a virtual office or collaborative workspace.

Man working at night at homeWhile teams can get the job done with virtual meetings, collaborative workspaces encourage employees to thrive on projects. You as a digital nomad can get a place that syncs with you and get to work with your colleagues. Try Cubo!