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How to keep your online meeting on track

Obbaatt AngadiaMar 08, 2023

An online meeting can be a great way to share information, complete tasks, and make certain that everyone is in the know.

But sometimes these meetings can get off track and lead to communications that are less than ideal. This blog will focus on how to keep your meeting on track.

What to do before a meeting

I don't have time to prepare for my online meeting, you might be thinking. But, you'd be astonished at how much planning you can accomplish ahead of time.

Make sure you have everything you need before your meeting. This includes information about the meeting, the agenda, and any notes you made during the call.

If you're using a chat system, be sure to have your chat logs saved so you can refer to them during the meeting.

Finally, don't forget to have a drink or snack! You'll be meeting with strangers and you don't want to feel like you're on trial.

How to run a meeting

Meetings can be a fantastic opportunity to bring your team together and discuss a shared objective, but they can also go horribly wrong if they aren't conducted properly. Make sure you have all the data you require to ensure the meeting runs successfully before doing anything else.

To keep track of who is speaking when what is being discussed, and any questions that may have arisen, you can use a meeting planner or online resources.

Next, make sure you have a set time for the meeting and keep it as close to the actual date as possible. If you can, try to have a video call or use a meeting facilitator to make the meeting more efficient.

Finally, make sure you follow up afterwards to make sure everyone is still on the same page and that any decisions made during the meeting have been put into action.

A Woman Having a Video Call on a LaptopBy following these simple tips, you'll be able to run a successful meeting that will help you achieve your goals.

How to end a meeting

It's important to end your online meeting on a high note. Make sure to have a clear plan of what will happen next and make sure everyone knows when the meeting will end. If you have any questions that weren't answered during the meeting, make sure to bring them up beforehand.

If you're the one ending the meeting, make sure to thank everyone for coming and say goodbye. It's also a good idea to send a reminder email to those who were scheduled to attend the meeting but didn't show up.

When ending a meeting, it's also a good idea to be sure to have all the necessary materials ready so that the meeting can move forward as smoothly as possible. This includes an agenda, any documents or presentations that were used during the meeting, and any notes or questions that were raised.

How to resolve conflicts during a meeting

Managing a meeting online can be a challenge. This is especially true when there are conflicts that need to be resolved. The following tips will help you resolve conflicts during a meeting without any drama.

When conflicts arise, it's important to try and be as fair as possible. This means both parties should be willing to compromise. However, if one party is unwilling to compromise, it may be necessary to end the meeting.

When a meeting is starting to go poorly, it's important to set some ground rules. This can help everyone stay on track.

For example, you can agree to keep all discussions confidential until the meeting is finished. This will help keep the meeting on track and prevent any information from leaking.

It's also important to be clear about what you expect from the meeting. This will help everyone know what to expect and prevent any surprises.

Tips for hosting successful online meetings

When planning an online meeting, it's important to keep the following tips in mind:

  1. Choose a time and date that works for everyone.

  2. Make sure everyone has an active internet connection.

  3. Set up a video call if possible.

  4. Make sure the meeting room is clean and organized.

  5. Set up a timer so that everyone knows when the meeting is over.

  6. Make sure all materials are available before the meeting starts.

  7. Keep the meeting short and to the point.

  8. Remember to have fun! 

Keeping your online meeting on track is important to keep everyone on their toes and focused on the task at hand. By following these tips, you'll be able to have a successful meeting.

What to do after a meeting

After a meeting, it's important to follow up with your participants to ensure everything went as planned.

  • Confirm what was discussed and what was agreed to.

  • Follow up on any unresolved issues.

  • Document any action items.

  • Agree on the next steps.

  • Get everyone's email addresses and phone numbers.

  • Create a timeline for the next meeting.

  • Close the meeting with a recap.

  • Thank everyone for their participation.

Documenting any action items and creating a timeline for the next meeting are also great ways to make sure that everyone knows what needs to be done in order to move the project forward.

How to create a successful meeting agenda

Creating a meeting agenda is a critical step in ensuring a successful online meeting.  First, try to limit the number of items on the agenda to avoid bogging down the meeting.

Make sure all items on the agenda are relevant to the discussion at hand. And finally, make sure all items on the agenda are time-sensitive in order to keep the meeting on track.

By following these tips, you'll be able to create a successful meeting that achieves the objectives you set for it.

How to make a meeting work better

Making a meeting work better can be difficult, but it's important to do so:

  • Establish a meeting time that is convenient for both parties.

  • Always send a confirmation email.

  • Arrive on time and be prepared to discuss the meeting topic.

  • Be respectful of each other's time and space.

  • Make sure everyone knows the meeting's purpose.

We hope you enjoyed our blog post about how to keep your online meeting on track.

You can use Cubo to run your virtual meetings.

Cubo has developed an easy-to-set-up virtual office where you can share a virtual space. You can set up a virtual meeting in seconds where attendees can accept the invite, turn on their webcam and enjoy an interactive environment.

For more information, please visit our online office and send us a message https://cubo.to/steffi. You are also most welcome to schedule a call and book a demo; it will be our pleasure to personally walk you through the app.