How to meet in the future: The most common types of meetings in 2023

The way we conduct meetings has changed significantly as we get deeper into the twenty-first century. Long, drawn-out conference calls and in-person meetings that necessitated travel are a thing of the past. In its place, we now have a wide range of virtual meeting solutions that let us connect with associates, customers, and partners from anywhere in the world.

The following are some of the most typical meeting types you can anticipate in 2023:

Video Conferences

Video conferences, also known as videoconferencing, allow participants to see and hear one another in real-time through the use of webcams and microphones. This type of meeting is especially useful for teams that are geographically dispersed or for businesses that have clients located in different parts of the world.

There are several tools available for video conferencing, including Skype, Zoom, and Google Meet. These platforms offer a variety of features such as screen sharing, whiteboarding, and recording capabilities.

Webinars

A webinar is a seminar or presentation that is delivered online. Usually, a speaker makes a presentation to a sizable audience that is taking part virtually. Webinars, which can be live or recorded, are frequently used for training or to disseminate information to a broad audience.

Q&A sessions, polls, and chat options are available on webinar platforms like GoToWebinar, Webex, and Adobe Connect.

Hybrid Meetings

Hybrid meetings are a combination of in-person and virtual meetings. They allow participants to attend either in-person or remotely, depending on their location and availability.

Hybrid meetings are becoming increasingly popular as they offer the best of both worlds – the ability to connect with colleagues in-person while also allowing remote participants to join the conversation.

Online meetings

Meetings that are held fully online are referred to as virtual meetings, also known as online meetings or e-meetings. This kind of gathering is ideal for totally remote teams or for organizations who want to lessen the impact of travel on the environment.

Slack, Microsoft Teams, and Asana are just a few examples of applications that may be used to conduct virtual meetings. These platforms provide options including task management, file sharing, and video conferencing.

In-Person Meetings

There are still situations where in-person meetings are required, despite the abundance of virtual meeting choices. These gatherings are excellent for networking, idea generation, and problem resolution.

However, it's crucial to take into account how in-person meetings affect the environment and make every effort to reduce their frequency.

Tips for Successful Meetings

No matter what type of meeting you're conducting, there are a few key things you can do to ensure its success:

Have a plan in place: Make sure you are aware of all the tasks that must be completed during the meeting. This will guarantee that everyone is on the same page and keep the talk on the topic.

Choose the proper guests: Only invite those who truly need to attend. A crowded room can cause distractions and may not be essential for the goals of the meeting.

To ensure that everyone feels heard and appreciated, establish ground rules at the outset of the meeting. This might involve practices like refraining from interruptions, remaining on the subject, and turning off cell phones.

Encourage participation: Encourage participation from all attendees. This will help to ensure that everyone feels invested in the outcome of the meeting and that all perspectives are taken into account.

How virtual reality is changing meeting design & why It's time to invest

The way meetings are organized and run has the potential to change thanks to virtual reality (VR). Participants can attend meetings remotely while still feeling as though they are in the same physical area as the other attendees by using virtual reality (VR). Companies with distant personnel or those that need to hold international meetings may find this to be extremely helpful.

A few significant ways that VR is altering meeting design include:

Increasing accessibility

Accessibility is improved since anyone with a VR headset and a reliable internet connection may now attend a conference from anywhere in the world. This can make it simpler for businesses to connect workers, clients, and partners who may be based all over the world.

Enhancing collaboration

Collaboration is improved through the use of VR, which enables participants to share documents, sketches, and other materials in real time.

Enhancing the meeting experience

VR meetings have the potential to be more dynamic and engrossing than conventional meetings. Attendees might, for instance, participate in conversations using voice commands and hand gestures, or they can brainstorm and draw out ideas on virtual whiteboards.

In general, using VR technology in meetings can benefit businesses by fostering greater cooperation, increasing efficiency, and improving the entire meeting experience for attendees.

In conclusion, it is likely that meetings in 2023 will continue to evolve and incorporate new technologies to improve efficiency and enhance the meeting experience. The future of meetings is likely to involve a mix of traditional in-person meetings and newer technologies that allow for greater flexibility and collaboration.