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Strategies to successfully transition from micromanager to delegation pro

Cubo writersApr 17, 2023

As a manager, it is a natural want to be in charge of all that going on within your team. However, micromanaging can be counterproductive. It can create a work environment in which employees feel undervalued as well as untrusted.

Delegation is key to empowering your team and increasing productivity. Through delegating tasks to your team, you free up your own time, in addition, show your employees that you trust besides value their skills.

In this post, we will discuss strategies for transitioning from a micromanager to a delegation pro.

What is micromanagement?

Micromanagement is a management style where a manager or supervisor closely observes and controls the work of their subordinates or team members.

This often encompasses constant monitoring; dictating how tasks ought to be completed, while not allowing team members to make decisions on their own. The micromanager may similarly take on tasks themselves without delegating, leaving their team members feeling disempowered or underutilized.

A woman working on her laptopMicromanagement can completely stifle creativity and innovation within a team, leading to a lack of motivation and engagement from team members. It can too instigate burnout because team members feel that they are not trusted or valued enough to take ownership of their work.

While micromanagement can be effective in particular situations, like in high-risk or emergency situations, it is generally not a sustainable management style. Delegating tasks besides responsibilities to team members is vital in building trust, empowering team members, as well as boosting productivity.

The key is finding the correct balance between delegation along with oversight, in addition to offering precise communication along with guidance to make sure tasks are completed effectively besides efficiently.

Why micromanagement is bad for productivity

Micromanagement is a common management style that can negatively impact productivity. When a manager micromanages, they are closely and often excessively controlling every aspect of their team's work, which can lead to a lack of trust, low morale, and even decreased productivity.

Micromanagers are often focused on the details, frequently interrupting their team's work to check on progress, which can waste time and cause frustration. Additionally, micromanagers may not provide their team with the autonomy and flexibility they need to make decisions and innovate, which can limit creativity and hinder growth.

Furthermore, micromanagement can lead to burnout among employees. When employees feel that their manager doesn't trust them to do their job, it can create a stressful work environment that can lead to dissatisfaction and ultimately result in higher turnover rates.

In contrast, delegating tasks and responsibilities to your team can lead to increased productivity, better team morale, and a more positive work environment.

People Having a MeetingDelegating allows employees to use their skills and expertise to make decisions and take ownership of their work, which can lead to increased motivation, creativity, and job satisfaction.

The benefits of delegation

Delegation is an essential skill for any successful leader. It is the process of assigning tasks and responsibilities to team members, allowing them to take ownership and complete tasks on their own. There are several benefits to delegation that can help boost productivity and empower your team.

  • Delegation allows you to focus on the bigger picture.

As a leader, your time is valuable, and you need to dedicate your efforts to tasks that require your attention. Delegating tasks to team members allows you to free up time to focus on strategy, planning, and other high-level tasks.

  • Delegation helps to develop your team members' skills.

By assigning tasks that challenge team members, you can help them grow and develop new skills. This not only benefits the individual team member but also benefits the team as a whole as the team becomes more well-rounded and capable.

  • Delegation improves team morale.

When team members are given the opportunity to take on new responsibilities and complete tasks on their own, they feel valued and trusted. This can lead to increased job satisfaction and motivation, which in turn can boost productivity.

How to delegate effectively

Delegation is a key skill that any good leader or manager needs to possess. It's important to recognize that you can't do everything yourself and that delegating tasks to others is a great way to free up your time to focus on more important things.

To delegate effectively, you need to start by identifying the tasks that can be delegated. These are typically tasks that are repetitive, time-consuming, or outside your area of expertise. Once you've identified these tasks, you need to decide who is best suited to perform them.

When delegating tasks, it's important to be clear about what you expect from your team members. This means setting clear goals and expectations, providing guidance and support, and ensuring that everyone understands their role in the task at hand.

It's also important to trust your team members and give them the autonomy to complete the task in their own way. This is a great way to empower your team members and build trust within your team.

Identifying the right tasks to delegate

Delegation is key to empowering your team and boosting productivity, but it's important to identify the right tasks to delegate. The last thing you want to do is hand over important tasks to someone who isn't ready or capable of handling them.

To identify the right tasks to delegate, start by looking at your own workload. What tasks are taking up a lot of your time but don't necessarily require your specific expertise or skill set? These are the tasks that can be delegated to someone else on your team.

It's also important to consider the strengths and weaknesses of your team members. Who has the skills and experience to handle the tasks you want to delegate? Who is looking for opportunities to learn and grow?

When delegating tasks, make sure to provide clear instructions and expectations. This includes setting deadlines, outlining specific goals, and providing any necessary resources or support. You should also be available for questions and feedback throughout the process.

Setting clear expectations and guidelines

One of the keys to successful delegation is setting clear expectations and guidelines for your team. When you give a task to a team member, it's important that they know what is expected of them and how they should go about completing the task. This will help to ensure that the task is completed to your satisfaction and that your team member feels confident in their ability to do the job.

Coffee, a book and a penTo set clear expectations and guidelines, it's important to communicate with your team member. Explain what the task is, why it's important, and what you expect to see as a result. Be specific about what you want to see in terms of quality, quantity, and timeline.

Providing support and resources

Providing support and resources to your team can have a significant impact on their productivity and ability to complete tasks efficiently. As a leader, it is your responsibility to ensure your team has everything they need to succeed. This can range from providing the right tools and equipment to offering training and development opportunities.

By investing in your team and providing them with the support they need, you are empowering them to take on bigger challenges and grow within the company. This not only boosts their job satisfaction but also contributes to overall team morale and productivity.

Another way to provide support is to establish an open-door policy where team members feel comfortable approaching you with any concerns or questions they may have. This creates a culture of open communication and trust, allowing for a more collaborative and effective work environment.

The importance of trust and delegation

As a manager, it can be tempting to keep a tight rein on everything that is happening within your team. However, this is not an effective way to manage your team and can be detrimental to their productivity and morale.

Delegating tasks to your team members is an important part of empowering them and boosting productivity. But this can only happen if there is trust between you and your team members. Trust is the foundation of delegation, and it is important that you build trust with your team members by demonstrating your confidence in their abilities.

To do this, start by delegating small tasks to your team members and gradually increase the level of responsibility as you build trust.

By delegating tasks to your team members, you are not only empowering them to take ownership of their work but also freeing up your own time to focus on high-level tasks. This will lead to increased productivity and a more efficient and effective team.

You can use Cubo to delegate and follow up with your team.

Cubo online officeYou can schedule calls and have meetings at any time. This ensures that you stay in touch and help when the need arises.


Transitioning from a micromanager to a delegation pro can be a challenging but rewarding process. By empowering your team and trusting them to complete tasks, you can boost productivity, improve morale, and achieve better results overall.

Remember to set clear expectations, communicate effectively, and provide the necessary tools and resources for your team to succeed.


Thanks for reading!